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PO Box 81489 Middlesex, NJ 08 Fax Number: Your accommodation request will be reviewed by your . For instance, if you are unable to work on a Sunday, offer to work on a different unpopular shift instead, so that your colleagues are not disproportionately disadvantaged by your request either. I am enrolled in your course [course number]. SHRM Employment Law & Compliance Conference, Montana's governor made vaccination status a protected category, How to Push Back on Religious Accommodation Requests, New OSHA Guidance Clarifies Return-to-Work Expectations, Trump Suspends New H-1B Visas Through 2020, Faking COVID-19 Illness Can Have Serious Consequences, White House Takes Action Against Migrant Child Labor, Antisemitism Fears, Incidents Are Rising in the US, Federal Lawmakers Propose Ban on Noncompete Agreements. Dear Boss, First, I request a religious exemption. Hiring and Staffing Dept. He has requested a schedule that would accommodate his religious observance of . If a religious accommodation infringes on co-workers' ability to perform their tasks or creates a hostile work environment the accommodation will likely qualify as an undue hardship and therefore not a reasonable accommodation. Each request is individually reviewed by . I would like to request an exception based on my religious beliefs and practices. [2]It is important for student affairs representatives, faculty, human resources, and supervisors to recognize a request and to refer the student or employee to OIE to initiate the interactive process. << /Filter /FlateDecode /Length 5511 >> I anticipate this arrangement would be necessary for only 5 or 6 weeks, or until the sun starts to set after 5:00 p.m. I would like to request for accommodations to help decrease the pain caused by my back condition. If that effort fails or if the particular University office has questions, students may submit an online request for reasonable religious accommodations. After you complete your submission, you will receive automated responses and updates from the system as your documents or exception requests are processed by the John Hopkins Exception Review Team. M`f"_qy7iSvvhBnq>!I+b"j0GL1Hy=3qIRrK{ 7\p% $K'@? < e/q[4T5iC`t`]fX`W_da(dk5 GadSh7(C/?. Since our company operates on the basis of a five-day workweek, Monday through Friday, there has not been any problem in my work schedule regarding having the hours of the Sabbath off. Religious beliefs are one freedom protected in the workplace by Title VII of the US Civil Rights Act of 1964. For example. CO/OICs will accommodate . I often suggest employees consider making a written request so they can decide what to say and how to say it without the stress of a face-to-face meeting with their employer. if there are additional services at other times, or services offered on campus versus at a home congregation). I therefore respectfully request that you make an accommodation for my religious belief, observance, and practice in keeping with Title VII of the Civil Rights Act of 1964 and the guidelines of the Equal Employment Opportunity Commission by allowing me to leave work on the Fridays in question just prior to sundown. Sabbath observance is so important to Adventists that it is part of our churchs name, i.e., Seventh-day.. For that reason, I am requesting a religious accommodation, under Title VII and any similar [state where employer located] state law (s), that will excuse me from having to receive a COVID-19 vaccine, and further request that no adverse employment action be taken against me on account of my religious beliefs. Whenever possible, such requests should be submitted no less than 30 days in advance of the desired accommodation. You are entitled to make this request, and your employer must make these accommodations based on the law of Equal Employment Opportunity. OIE may need to discuss the nature of the religious belief(s, practice(s), and accommodation(s) with a student or employee's spiritual leader (if applicable) or religious or philosophy scholars to address the request for an exception. Employees may also request workplace adjustments based on other COVID-19 circumstances not related to being in the increased risk category. For instance, your company may have a certain dress code that you cannot adhere to, expect you to work on what is classed as a day of rest in your religion, and so on. This site contains User-Generated Content, meaning any and all information and content that a user submits to the Site. Homewood Housing Requests:The university recognizes that student observance of their faith may require special consideration for housing assignments. It is your responsibility to make sure your employer has received the letter, and it is your responsibility to follow it up to make sure that your requested changes have been made. If employers get an accommodation request from a believer in a religion that is so obscure there's no faith leader, Bunting recommended asking the employee to e-mail HR a paragraph describing why . Always end a letter by thanking your employer for their kind consideration. A request for a religious accommodation for dining must document: As with housing and dining accommodations, medical accommodations should be made at the earliest possible opportunity after admission. A .gov website belongs to an official government organization in the United States. A letter from a religious leader of the faith community to which the student is a member stating the need for an exemption. This isn't really a religious request, so the employer can push back and request a letter from a faith leader, she said. Rising sophomores (Class of 2025): Thursday, March 3, 2022, Incoming students (Class of 2026 and transfer sophomores): TBD. [Company Name] is committed to providing equal employment opportunities without regard to any protected status, and a work environment that . Governor Jay Inslee is requiring thousands of employees to get . Submission of the completed form will be treated as a request for a disability accommodation and evaluated and decided under applicable Rehabilitation Act standards for reasonable accommodation absent undue hardship to the agency. 3. Financial Hardship Examples, Samples and Articles, Writing A Hardship Letter Religious Accommodation Discrimination, Writing A Hardship Letter Property Repairs. Share sensitive The letter should make it clear that you are requesting reasonable accommodation in view of your religious beliefs. Frequently Asked Questions, Commissioner Charges and Directed Investigations, Office of Civil Rights, Diversity and Inclusion, Management Directives & Federal Sector Guidance, Federal Sector Alternative Dispute Resolution, sincere religious, ethical or moral beliefs. Please note that accommodation requests received past the deadline will not be considered until afterhousing assignments are determined. WASHINGTON (AFNS) --. Questions #1-7: Basic Information Questions 1 - 7 require . It is difficult to say with certainty how long it can take to process requests, as many factors could impact timing (i.e., volume, complexity and availability of the student for follow up questions and/or their ability to timely provide supporting documentation). However, the rules do stipulate that you must make requests for certain accommodations based on your religious beliefs. The description of the [modified/alternate] employment is as follows (include description of accommodation here): This is a temporary accommodation, not. Make sure, as well, that the letter does not contain any grammatical or spelling errors. I identify as an observing [religious affiliation], and I am writing to request that you make accommodation for my religious observance this semester in accordance with the college's attendance policy. For example, if someone wants to wear long, loose-fitting religious attire near a bagel slicer, the employer might decline the request, but try to find another position for the worker away from the bagel slicer. The religious accommodation request, if filed with an employment agency, may be submitted to the agency to whom the employee currently has a personnel management relationship. For instance, state that there is a company policy in place that requires you to do certain things that are not acceptable within your religion. Treat every employee's reasonable accommodation request as legitimate on its face. I would like to suggest the following accommodations to address this issue: Please let me know if you need additional information or would like to discuss additional ideas. the type of workplace and the nature of the employee's duties, including whether the employee requesting a religious accommodation to a COVID-19 vaccination requirement works outdoors or indoors . The Jedi religion is listed by the military as one of more than 200 religions it recognizes. }\_e1~PyxxC|~t#;w#~0?Op|*h UAYIcW_}qWXz.fqw~zyW4iqCg+ty{%45&r4ZU PtYI}H{R=PRI^K$L*)W[XRdY\v 6jTl.e>A(SO>=q&>y$%\5/X1,oFfs5y4"]bu{HcO&9YEK~)1)r% m!xb11L kTIOrc~?(w4"9qoPA Would you please let me know in the next week? American University will make good faith efforts to provide reasonable religious accommodations to students whose sincerely held religious beliefs conflict with a university policy, procedure, or other academic requirement unless such an accommodation would create an undue hardship. Please let me know if you need additional information or would like to discuss additional ideas. Pursuant to DoDI 1300.17, Accommodation of When the economy is unstable, employers are faced with difficult decisions around staffing, pay and benefits. We have noticed that many brethren in Canada and elsewhere are facing the loss of employment for their unwillingness to comply with recent vaccine mandates in the workplace. how the accommodation will help resolve the conflict between your religious beliefs or practices and a university policy, procedure, or other requirement. Other objective reasons that the employer has to believe the requested accommodation isn't being sought for religious reasons. A reasonable religious academic/workplace accommodation is a change in the academic/work environment or in the way academics, tasks or responsibilities are customarily done that enables a student orfaculty/staff[1]to participate in theirreligious practice or belief without undue hardship on the conduct of theUniversity's business or operation. It's been wonderful working here, everyone is very supporting and company really acknowledges employees work. Religious Exemption letter. 5. The Equal Employment Opportunity Commission's template is the same one the agency uses for its own employees, and was part of a Thursday update to . %PDF-1.3 Students and employees must generally submit religious accommodation requests annually. Sample Accommodation Request Letter: Allergies Date of Letter Your name Your address Employer's name Employer's address Dear [Insert employer's name here]: Given ongoing construction in our building and increased dust from it, my allergy symptoms have greatly increased. 1/9/2019 Employer Address City, State, Zip Code RE: Accommodation for Religious Belief and Practice Dear (HR Person's Name): I am writing this letter on behalf of your employee, xxxxxx, who is a member of the Seventh-day Adventist Church. Change employee to a shift or department that does not operate on Friday night or Saturday. temp_style.textContent = '.ms-rtestate-field > p:first-child.is-empty.d-none, .ms-rtestate-field > .fltter .is-empty.d-none, .ZWSC-cleaned.is-empty.d-none {display:block !important;}'; I would be a violation of my deeply held sincere religious conviction to work on Sabbath--the 24 hour period from sunset Friday to sunset Saturday. Example Letter "Religious Reasonable Accompaniment Form" Please print or type the enclosed Letter, and attach it to the Religious Reasonable Accommodation form and fax it to: New Jersey Department of Corrections. Notice of Liability Sample Letter. The most effective way to monitor religious accommodations is to encourage ongoing communication.Religious accommodations remain in effect through the date included on the approval letter unless the student or employee is notified by the University of a change. The need for religious accommodation may arise where an individual's religious beliefs, observances or practices conflict with a specific task or requirement of the position or an application process . Housing operated by religious organizations and private clubs may limit occupancy to members as. But for employees who need more ideas, the following examples offer additional guidance about how to communicate the need for an accommodation for various types of medical conditions. Request for Religious Accommodation . } If an employee is resisting an employer-required COVID-19 vaccine because it was derived from fetal cell lines, the employer might ask whether the employee has received a flu vaccine or has ever taken a medication that was similarly createdand there are many, including aspirin. It is difficult to say with certainty how long it can take to process requests, as many factors could impact timing (i.e., volume, complexity and availability of the student for follow up questions and/or their ability to timely provide supporting documentation). The VMS will be accessible via the myJH portal when it goes live on July 1. I realize the need for this requested accommodation is still a few months away, but I wanted to make arrangements in advance so that we can discuss it and plan. Your signature It has been brought to the attention of The Vault Project that many employers are requesting a signed letter from a pastor on their religious exemption request forms for COVID vaccines. In order to retain my integrity in Sabbath observance, it is important that I be allowed to leave work each Friday just prior to sunset. Title VII prohibits employment discrimination based on religion. I have pain in my lower back. The University may suggest an alternative accommodation it deems reasonable to accommodate a request. Train managers to recognize religious exemption requests and to refer them to HR. An employer violated federal law when it refused to grant an employee an exemption from its mandatory flu shot policy without a note from a clergy leader, the federal government has alleged in a . A request for a religious accommodation for housing must document: a description of the accommodation you are requesting; (Note: This is a sample letter giving you a few theological reasons to help you with Biblical reasons to back up your claim for an exemption. It has become more difficult to breathe while in the office, even in my own personal office. Employees, as well as job applicants, may request a religious or reasonable accommodation from an employer requirement that conflicts with their sincerely held religious beliefs, practices or observances. I am a Seventh-day Adventist, and I observe the Sabbath as a day of rest and worship from sundown Friday to sundown Saturday. You are exclusively responsible and bear all risks associated with any user-generated content you submit or read. SAMPLE REQUEST FOR RELIGIOUS ACCOMMODATION [STUDENT] Dear [School Administration]: [School] has issued a directive requiring me, a student enrolled in [school] [or, if the student is a minor, my child [name of student], a student enrolled in [school],] to get vaccinated with a COVID-19 vaccine. Staff with a medical, mental health, or developmental disability shall immediately contact their . The Justice Centre does not have a standard template to address such individual beliefs. Make sure that you make it very clear what it is that you cannot comply with and why. At JAN, I often discuss options with employees about what might be useful to include and how to clearly explain what accommodation is needed. Bunting recalled one employee who claimed that being a fan of the Philadelphia Eagles was a religion and he needed Sundays off. {Your Phone #} For instance, you may ask for a shift swap, provide a substitute, or ask them to waive the requirement in full. description of the accommodation you are requesting; A written letter to the chief official of the school, President Sylvia Burwell, that states the immunization would violate their religious belief as required by DC Code Section 38-506. After you complete your submission, you will receive automated responses and updates from the system as your documents or exception requests are processed by the John Hopkins Exception Review Team.If you have questions or concerns, please [email protected]. 01. Second, the religious belief must be "sincerely held" to be entitled to accommodation. }, I believe that such a request would not be unsafe, inconvenient, or costly. Work on Sunday or holidays in place of Saturday. If you have questions or concerns, please contact, Whenever possible, employees should submit vaccine exceptionrequests to OIE at least 30 days in advance of, Johns Hopkins Medicine Compliance Deadlines. A quick Q & A on religious exemptions. Monitoring the Religious AccommodationBecause changes occur, student affairs representatives and employers may need to periodically check on the ongoing effectiveness of religious accommodations. In addition, it . {Your Address} Describe what you expect this reasonable accommodation to be. . Below is a guide with suggestions and sample answers to help you complete your COVID vaccine religious exemption request using the Department of Defense 'DD 3177 Religious Exemption Form' along with notes to help you avoid the obvious "pitfalls" weaved into this document to undermine your ability to obtain a religious exemption. Some examples include: 4. That being said, you should write your exemption letter in your own words according . 02. For incoming students, a request must be made at the earliest possible opportunity after admission. Once OIE has all supporting documentation, it will strive for a 5 business day turnaround. Thank you for considering my request. After initiating your religious objection request via the action center and returning the requested documentation, a representative from Employee and Labor Relations will respond to requests for religious exceptions from staff employees and Academic Personnel will respond to requests for religious exceptions from Faculty and other academic Other objective reasons that a request isn't for religious reasons might include if the worker says he or she only puts organic substances into his or her body, defining organic substances as those that come from dirt. A medical certification of both the underlying health condition and the necessity of an accommodation would likely be needed to support a request to be excused from a masking requirement. Don't be afraid to gently question the sincerity of the religion. If employers get an accommodation request from a believer in a religion that is so obscure there's no faith leader, Bunting recommended asking the employee to e-mail HR a paragraph describing why the worker needs to be accommodated for religious reasons, judging its sincerity and, if determined to be sincere, granting the accommodation. I observe the seventh-day of the week (Saturday) as the Sabbath as taught by my church in harmony with the Old and New Testament teachings of the Bible. However, writing such an initial request can feel intimidating and employees can get nervous about what to include in the letter and how to word it. I am informed that Title VII of the Civil Rights Act of 1964, 42 U.S.C. 5. religious accommodation is met with resentment and jealousy by co-workers it is still a viable solution. When we met with you, we discussed what type of accommodation you . Implementing the Religious Accommodation She had just been hired as a cashier at the fast-food restaurant. Members can get help with HR questions via phone, chat or email. Please confirm that you want to proceed with deleting bookmark. General Information Catalog IT Policies, Standards, and Guidelines Suspicious timing might arise if a worker requests and is denied time off on a Saturday and then the worker claims to have joined a religious organization that meets then and revives the request. Based on that, state that you are now requesting for Reasonable Accommodation to be made within your company. Workplace distractions interfere with my concentration and focus so I would like to try noise cancelling headphones to minimize sound distractions. As you consider these examples, you may find it helpful to review How to Disclose a Disability and Request Accommodations in the Workplace on JANs page for Individuals, which also provides more information about the Americans with Disabilities Act (ADA). Thank you for your consideration and understanding in this matter. stream I am writing to request religious accommodation for my observance of Sabbath. I am grateful for my job, and always strive to do my very best at work. var currentLocation = getCookie("SHRM_Core_CurrentUser_LocationID"); Step 4. For accommodation ideas by disability or limitation, visit JANs A to Z page. Sample Email - Religious Accommodation Request. else if(currentUrl.indexOf("/about-shrm/pages/shrm-mena.aspx") > -1) { Individuals covered by the federal vaccination mandate currently impacting nine Penn State campuses who believe that their sincerely held religious beliefs, practices or observances prevent them from receiving a COVID-19 vaccine, may complete an online accommodation request form on or before Nov. 5.