Yes, all employee groups eligible for paid time off will request time off. Self-paced training offers in-depth learning with tutorials, how-to guides, job aids, and more. Please remember you will need to set a separate Out of Office message on your Outlook calendar. Quickly and securely access your employee information in just a few taps. Start of fall term, Sept. 15th Oct. 15th. Provide your Duck ID credentials and use the DUO authenticator to complete the login process. Managers can maintain work schedules for their employees and be notified when an employee is unable to report to work. Comments added will be visible to both your manager and payroll administrator. Kronos SaaShr, Inc., a UKG Company (NMLS ID#1698726) provides . UKG Dimensions provides an integrated set of procedures and practices to accurately . Learn about how analytics turns information into actionable insight. About 200classified employees are paid current from the 1st to 31stwithout a lag. Simplify recruiting, onboarding, self-service and benefits administration. If you have questions please contactyourdepartment payroll administratorlisted below: The UKG Ready mobile app is an option for employees working in departments who have decided to use the UKG Ready web clock instead of physical time clocks. There is no need to clock out for breaks as this is paid time. Collaborate, learn, and get support for your UKG solution! And the app doesn't allow you to approve your time card anymore. With Basic Authentication, users can only access the core UKG Dimensions workforce management (WFM) components. Employee hours, premium earnings, holidays, and leaves are automatically calculated and loaded into theBanner payroll system. On the UKG Ready Home tab, look for the My Time & Time Off icon in the middle of the Start panel. An identity provider hosted in the Dimensions Cloud called Dimensions IDP(DIDP), The Dimensions IDPProxy (DIDPProxy) service that acts as an IDP to an SP, but then redirects to one or more IDPs. The following table outlines the capabilities of the various customer requirements. If needed, MFA must be addressed by the customer 's own IDP. We think youre pretty special when youre a UKG Customer. If you're interested in working for a company that truly invests in their people to create a culture of belonging and innovation, we want you on our team. Filter: All Files From the Dashboard, navigate to the Approvals tab. Time, attendance, and scheduling dont have to be a drag on productivity. If you do not have the full report open, you will not be able to approve entries. 5. In this report, Gartner provides a functional evaluation of vendors who offer HR Service Management offerings. Take a tour of our global workforce management solution. Look to your future. Visit the UKG MS Team and review all documents in the Handouts for Payroll Admins folder, especially the 'Department Onboarding','Employee Profile Setup Guide','Payroll Prep' and 'FAQ' documents. Select Add a Time Entry from the Change Request drop down menu. . You should expect to receive these personal tax filing forms from your employer no later than January 31 for US documents. Global workforce management for complex industry needs. Head to our Support page. The message says something about a validation problem and suggests contacting the administrator. Search and browse our community portals for answers to questions about your UKG products. What device will I use to clock in and out ? Visit us on YouTube. No meal period is required if the work period is less than 6 hours.". You will then be asked to verify which date(s) you are making the request for, as well as the Total Hours or Hours Per Day that you are requesting to use your leave balance for. 6. Employeesnew to UKG Ready will needlearn to use it. Notes: If youre an employee trying to log in to your UKG Dimensions system, contact your companys UKG administrator for the login URL to your UKG product and bookmark it for the future. Watch a tour 2:12 Watch a tour 2:12. The UKG Dimensions Mobile Resource page is for users of the UKG Dimensions mobile app. This allows full suite. Choosing the right HCM technology marks the first step in your journey to delivering on what your business and e. Learn more about UKG and howour HRsolutionsinspireworkforces andbusinesses around the worldtodrive people-focused results. Ultimate Kronos Group (UKG, formerly Kronos) is the company behindautomated time and attendance systemWorkforce Ready. If an employeeforgets to clock in or out or clocks in early or late for anyreason they will simplysubmit a change request thatwill then be approved by their manager. We have discussed the following changes with SEIU representatives and will continue to address anyconcerns and keep union leadershipinformed as this project progresses. The app ends up having me log in twice and on the second attempt. How To Access UKG Dimensions Training Information in the UKG Kronos Community; UKG Dimensions Product and Services Information; Beneath the clock in the My Timesheet panel, click Clock Out. Need more support for your UKG solution? So recently coming back from a vacation. UKG Dimensions . If you are managing a student employee, please be aware that you will only be able to approve adjustments for change requests from students that pertain to your department. Collaborate, learn, and get support for your UKG solution! Under the drop down that says "Activity", you would hit "Browse". Employees can punch in/out for work, check their schedules, time off, benefits, and pay. Learn more about UKG and howour HRsolutionsinspireworkforces andbusinesses around the worldtodrive people-focused results. We found a workforce management partner that can support our growth , We now have compliance confidence with accurate, reliable data., The UKG team has been fantastic to work with. Open your timesheet by clicking on the My Timesheet link at the top of the My Timesheet panel. About 200classified employees are paid current from the 1st to 31stwithout a lag. Should you have questions about form accuracy or when your forms will be delivered, please contact your employer. If you're a UKG system administrator trying to log in to the UKG Kronos Community to engage with other users or to get support, go to https://community.kronos.com. UO is among the lastPAC 12 and AAU institutions to adopt an automated time and attendance system. Please remember that the current restrictions regarding Sick Leave use still apply, as per university guidelines. The UKG Pro Mobile App gives you control over job-related actions that are personal to you. For more information on how to get started on the app or to encourage your employer to enable it for your company, please contact your HR/payroll department. [email protected] All rights reserved. Check with your department's payroll administrator. Using this strategy, no hourly employee will experience a one time decrease in the number of paid days in their pay check when we transition to a new pay period. This inconsistency is confusing for employees and makes it difficult for the Payroll Office to comply with a state law that requires the pay period to be printed on each employees'earnings statement. There will be online training and support available from trained department champions. The pay period varies from department to department because a standard pay period was never adopted and enforced university-wide. In the UKG Learning Center (Hamburger>My Info>Help), take the Time Learning Journey which is composed of six short trainings. Company Access Code. About the only things you reliably can use it for are (1) checking your schedule (usually), (2) ensuring your clock-in/clock-out is accurately recorded, and (3) requesting time off. Give your people the power to achieve the extraordinary. We've mapped the content in the sequential order that we recommend to help simplify your education experience. View your timesheet by clicking on the My Timesheet link at the top of this panel. To cancel an approvedtime off request, navigate to the Home screen. Timesheets are approved by the department. Learn more about UKG and howour HRsolutionsinspireworkforces andbusinesses around the worldtodrive people-focused results. Managers need access to information onemployees reporting to work in order to manage their most valuable resource, people. As leaders in culture, we help customers to realise whats possible when they invest in their own people. Departments may also allow their employees the option of using their mobile phone. Enter OTP (Check your email for a message from mykronos.com with the subject "Your one-time system password." ) Ticket reason empty or exceeding max length of 250 . Change is difficult and must be supported and well communicated. Itis a time entry and leave management system that collectshours worked and/or leave used from employees, obtains supervisor approvals for time sheets,change requests,and time off requests, and then feeds this information to the university payroll system. This will bring you to the Time Off Request screen. UKG Ready. This eBook provides business leaders with an overview of the laws governing Canada's employment process. Classified employees, officers of administration, students, and temps)will use UKG Ready. Bad request error. Employees unsure about their FLSA status can reference their position description or ask their department payroll administrator. It is a time entry and leave management system that collects hours worked and/or leave used from employees, obtains supervisor approvals for time sheets, change requests, and time off . Basic Authentication is the easiest authentication to use, but it provides the least flexibility and integration with other products. Your timesheet status will now change to show as Submitted. In office environments employees can use their desktop computers. Ultimately yes. Comments added will be visible to both your manager and payroll administrator. If you do not see an Approve button, you may be on the incorrect screen. Take a tour to see how you can simplify your HR processes. Currently there is no plan to require faculty or GEs to use the system for leave reporting. In fall 2022 most administrative units, not already using UKG Ready will on board. Co project managers are Mark McCulloch and Jon Marchetta. If you're an employee trying to log in to your UKG Dimensions system, contact your company's UKG administrator for the login URL to your UKG product and bookmark it for the future. Employees will more easily see available leave balances when requesting time off. What if I clock in before my shift begins or after it ends, will this result in overtime? You can view your pay statements directly from your UKG Pro solution or from the UKG Pro Mobile App. With over 70 years of expertise with BOTH people systems and systems of work, no one knows people and how they work better than UKG. With over 70 years of expertise with BOTH people systems and systems of work, no one knows people and how they work better than UKG. Beneath the clock are three buttons, Clock In, Clock Out, and Transfer. Using UKG Pro, Independent Bank has created a comprehensive talent management process that is playing a critical role in building employee engagement. Lately, I have a problem with the app and there seems to be no way to fix the problem I am having. Data privacy and security practices may vary based on your use, region, and age. Will UKG Ready round the actual time I punch in and out? If your request is for multiple consecutive days, please select Multiple Day under the Request Type field. You may also approve change requests by navigating back to the dashboard by clicking the hamburger menu in the top left-hand corner of the screen and selecting Home. Because multiple IDPs are supported within the same tenant, multiple links can be included. We want to pay employees as quickly as possible with the shortestpossible lag. . Simply click 'My Timesheet' on the employee dashboard and navigate back or forward tothe desired pay period using the arrows. We are resilient and will adapt toget the most value from this new service. The first time you login theUKG Ready mobile app will prompt for region (North America) and company short name (6178092), Visit us on Facebook Differentials such as shift differential will be programmed automatically by FASS Payroll to ensure accurate reporting. 11. If your organization has some employees who use Basic Authentication and some who use Federated Authentication, the Basic Authentication page contains links to the federated URLs. Clocking out for unpaid meal breaks is adepartment decision. Through the app, you can perform a number of tasks, such as searching your employee directory, viewing and printing current and historical pay statements, accessing pay insights, viewing tax forms, and more. For Exempt (Overtime Ineligible) Employees (Officers of Administration), Request Time Off(Sickand Vacation Leave), For On-Call Employees(Classified Employees). Loading. UKG Readycan be configured to require that an employee clock out formeals or, it can be configured to automatically deduct either a 60 or 30 minute meal period each work shift. As employees begin to use the timekeeping system managers should discuss with their employees anyunique demands of theposition that impact work schedulesand authorized overtime. While viewing your timesheet, you may add notes to your punches or request adjustments and corrections per the Classified Time Clock Change Request process (see below). Your source for the latest life-work trends and ideas from UKG experts and leaders. For Canada, T-4s and RL-1 slips should be expected by February 28. It stays as particularly approved. Look to your future. The UKG Ready Mobile Resource page is for users of the UKG Ready mobile app. Departments with a pay period currently ending on the 12th or earlier can request an exemption and adopt 13th to the 12th untilsystem efficiencies and staffing allow them to move to the new standard 16th to the 15th. Your timesheet status will now change to show as Submitted. This will bring up the employees timesheet. Join our community space and gain access to helpful support and advice from our team of product experts and engaged customer network. It is the rightway to operate a large and complex payroll. For federated authentication, you can also have multiple identity providers within the same tenant. The Fair Labor Standards Act (FLSA) does allowrounding of time punches using up to a 15 minute increment as long as it is fair and does not advantage the employer. Stay informed and put people first in all you do. In fall 2022most administrative units will adopt UKG Readyincluding:allunits under Finance and Administration,Division of Student Life, and Student Servicesand Enrollment Management, as well asthe Office of the General Council, JSMA, Information Services and UO Libraries. Physical Address (UPS, FedEx, DHL Delivery Only - NO US Postal Service Mail): Switch between overtime andcomp time and split a time allocation, Manager dashboard,to do items and notifications, approving request for time off. 12. If youve forgotten your UKG login or need help resetting your password, please reach out to your HR/payroll department directly for help. Give your people the power to achieve the extraordinary. Before you can log in, we'll need your company's code. The UKG Workforce Central Mobile Resource page is for users of the UKG Workforce Central mobile app. An email will be sent to your supervisor for approval. After the events of 2020 and 2021, employees have more power than ever before. We help organisations, big or small, to find better solutions that inspire their people and elevate the workplace experience. Get the support and the answers you need based on your UKG solution. The UKG Dimensions mobile app is built to help you connect to work right from your phone, wherever you are, night or day. During installation, the UKG Ready mobile application prompts for access to user location. real-time visibility into the workforce has been a huge help to our supervisors , UKG Dimensions will provide us with the right balance of ease of use & rich insights. Visit us on Twitter Learn more about UKG and howour HRsolutionsinspireworkforces andbusinesses around the worldtodrive people-focused results. We call it UKG Ready or Ready for short. You may approve each employees time entries individually or grouped together by selecting the appropriate boxes on the left-hand side of the screen. It allows the system to automatically calculateovertime, shift differentialand other premium earnings. If non-exempt, theywill clock in and out so the system can calculate overtime and other premium earnings. Collaborate, learn, and get support for your UKG solution! Phone Hours are from 9:00 a.m. to 4:00 p.m. Take a tour to see how our powerful tools can automate processes from hiring and onboarding, to payroll, benefits administration, and performance. Users would simply use different URLs to access the system. Payroll Admin Training:We recommend thatpayroll admins alsowatch the employee and manager training videos above. Forgot your password or need help resetting your credentials? Login using your Duck ID Username and Password at ukg.uoregon.edu. Clocking in and out typically becomes routine in a week or two. Adoption of a singlesystem ensures that all earnings, holidays and leavesof thosewho use it arecalculated the same way. In the Change Request dialogue box, make your time corrections and add a comment in the comment field. Since we need to submit the previous months time, you will need to click on the small blue arrow next to the dates to bring up the one you need. If non-exempt, theywill clock in and out so the system can calculate overtime and other premium earnings. Clocking in and out is a best practice adopted by most UKG clients and is supported by the university administration. If youve been accidentally locked out of UKG Pro, please contact your employers HR/payroll department for help reinstating access to your solution. UKG Pro Ranks Highest in 2022 Gartner Critical Capabilities for Cloud HCM Suites for the North American Midmarket Use Case. If you've forgotten your UKG login or need help resetting your password, please reach out to your HR/payroll department directly for help. There is also an audit trail for each change made identifying who made the change.. Collaborate with peers, post your questions, or even suggest product enhancements. Notes: If your request is for a single day, please select Single Day under the Request Type field. Think tank that helps organizations drive performance by addressing HCM and workforce management issues. Once these units are settled and using the system successfully remaining units, including academc units,will on board. We anticipate lots of change requests as employees learn to use the system. Department payroll administrators will no longer have to track down timesheets, correct them, and manually enter hours totals into the Banner payroll system. If needed, MFA must be addressed by the customer 's own IDP and/or DIDP. UKG Dimensions helps Iron Mountain India driving workforce agility and engagement with mobile enabled functionalities and real-time data visibility. We think youre pretty special when youre a UKG Customer. Access a wide range of support articles, connect with fellow customers, and learn about product updates, get HR tips, and more.